Purchase Orders

Customers can establish an account with Scan Sound so that they can place orders with Net-30 payment terms. Customers should complete a customer account application if they wish to set up an account with Scan Sound. The customer account application can be downloaded by CLICKING HERE. Approved customers may place their order online and select the purchase order payment option. Following entry of their order online, the order is shipped and the customer is sent an invoice by email, and makes payment within 30-days. Scan Sound accepts purchase orders from many hotels, schools, hospitals, imaging centers, medical offices, dental facilities and government agencies. Scan Sound can also accept purchase orders from approved customers that send in their purchase order by email to info@scansound.com or by fax to 1-954-827-2408.

Purchase Order Requirements

Scan Sound will accept most purchase orders, provided that they meet the minimum requirements (as shown below). If you would like to submit a Purchase Order, please be sure to complete the Customer Account Application Form which may be obtained by CLICKING HERE.

All purchase orders submitted to Scan Sound must contain the following information:

  • Date of Order
  • Purchase Order Number
  • Recipient’s Name
  • Company Name
  • Ship to Address
  • Billing Contact Name
  • Bill To Company Name
  • Bill To Address
  • Person Placing Order
  • eMail Address (used only for order confirmation and shipment tracking information)

Minimum Purchase Order Threshold

The total of the products ordered by Fax or Emailed PO must meet the $34.00 threshold. Most customers sending in a purchase order will receive an order confirmation. We will return purchase orders that do not meet the $34.00 minimum along with explanation of the minimum order requirements.

NOTE: All invoiced orders will be shipped by FedEx Ground so we can obtain proof of delivery and a signature.

Customers may elect to have their order shipped using a 3rd-party shipping account, however there will be a $3.00 handling fee for each carton shipped. This handling fee is charged by the fulfillment company that fills our orders and their fee covers the product packaging, packing materials, labels, shipment pick-up and all the logistics required to ensure your order arrives in good shape. When packages are billed to a 3rd-party account, the shipping account holder takes on the responsibility for any follow-up and claims with the shipment carrier for lost or missing packages. If you place an online order and wish the shipping be billed to a 3rd-party account, it is best to choose FedEx Ground and then contact us before the order is shipped to provide the shipping instructions, so that we can modify your order.

W-9 Taxpayer Identification Form
Click here to download a copy of our company: W-9 Tax Form

International Orders:

All orders shipped to customers outside of the United States must be paid in advance. Our company accepts payments by check, credit card, PayPal, Amazon Pay, electronic invoicing and bank wire transfer. We are happy to invoice your account and ship out the order following receipt of your payment.